According to Quebec’s Education Act, parents and guardians have a right to participate in the activities of their school board and to be represented on various school board committees. In order to accomplish this, every public school board in Quebec must establish a parents’ committee.
The parent representative and alternate are elected at the school’s Annual General Assembly of parents held during the month of September. Although they must be parents on the Governing Board, they are not elected by the Governing Board, nor solely by the parent members of the Governing Board. Any eligible parent or guardian who attends the assembly may vote for the person they feel will best represent them.
See Quebec's Education Act (1-13.3)
According to the Education Act, it must take place before September 30, 2017, or your GB will dissolve and all powers will return to the principal. At the AGA, the following items must be voted by the parent body:
- Election of Governing Board parent members to available positions
- Election of substitutes (optional) to available positions
- Election of a Parent Representative and an Alternate Parent Representative to LBPSB Parents’ Committee (from existing or newly elected GB parent members)
- The decision whether or not to form a PPO, and, if formed, the naming the members
In addition, the AGA is an opportune time to present your GB Annual Report.
The 2018-2019 AGA kit contains the following templates that can be further modified to meet your school’s needs:
- Sample invitation to attend the AGA at your school
- Sample nomination form for a seat on your Governing Board (optional, but useful to be sent home for parents interested in GB)
- Sample Agenda
- Sample Ballots
- A list of what should be included in your GB annual report
- Explanation of roles and responsibilities for GB parents
- AGA Frequently Asked Questions (FAQ)
- Further clarification regarding changes to GB composition with the implementation of Law 105
Get the Editable Microsoft Word version of the templates here.